Job Overview:

This person will provide administrative support to a Branding Consultant (BC) and work on a wide variety of projects in a fast-paced environment. The ideal candidate must have a high level of energy and professionalism, think critically, feel confident and comfortable handling multiple tasks, and not be afraid to ask questions. They must have superior reading comprehension and the ability to reorganise information to be more concise and efficient. They must also have excelled customer service skills, strong written/verbal skills, be extremely detail-orientated, and have a positive ‘can-do’ attitude.

The support the BC requires will be determined by the Sales Support Supervisor. ABS will be proactive in assisting their BC with new ideas to boost business.

We require our Assistant Branding Consultant to maintain and develop good working relationships with team members, customers, 3-PL and suppliers alike.

Job Location: Monmouth House, 87-93 Westbourne Grove, London, W2 4UL

Hours: Full time. 09:00 – 17:30 Monday to Friday – Office based

Salary: £28,000 per annum depending on experience

Duties and responsibilities are as follows, but not limited to: 

Sourcing, buying and managing production:

• Manage day-to-day enquiries from the sales team including sourcing relevant branded merchandise products, quotes including margin and currency conversations, negotiating best prices, and lead-times with suppliers
• Manage production: obtain clients’ POs, process orders on our ERP system, including raising official quotations, order confirmations, send purchase orders to our suppliers
• Organise visuals for approval, check that they match our clients’ specifications, get approval from our clients and process the orders
• Organise deliveries to the final destination
• Request visuals for approval/pre-production proof samples as per clients’ specifications
• Check visuals for approvals/PP samples against requested specification before sending to clients for approval
• Liaise and negotiate with suppliers daily to ensure all specifications and deadlines are met
• Update status of quotations/sales orders/vendors POs/projects on our ERP system
• Raise delivery notes and ensure they are sent to suppliers ahead of the delivery date
• Track orders and provide POD to clients
• Ensure sales invoices are raised
• Ensure suppliers invoices are checked and properly allocated to projects
• Ensure queries are raised with suppliers and request credit notes when relevant
• Escalate to the Sales Support Supervisor issues with suppliers that you can not resolve and fill in the Non-Conformity Report
• Process and monitor all orders on our ERP system and ensure timely delivery into our 3-PL, handle import/export deliveries and queries
• Follow warehouse booking-in procedures with our Operations team/3-PL
• Raise fulfilment orders and manage the process with all parties
• Attend meetings with clients
• Structuring PowerPoint presentations of suitable ideas/products
• Brainstorming new, exciting ideas – be at the forefront of what is trendy and cutting edge. Attending industry exhibitions and suppliers’ meetings to ensure a good knowledge of products

 eStore Content Management Systems:

• Ensure the quality & branding of products and visuals on the stores are compliant and brand consistent globally
• Obtain quotations from suppliers and maintain a database of SKUs with quantities and prices for re-orders
• Ensure products are live on our E-stores within 48 hours of being delivered to the 3-PL, escalate delays to the Operations team
• Follow warehouse booking-in procedures, work on SKU creation with our Operations team/3-PL

Skills and Attributes: 

• Attention to detail is essential
• Ability to prioritise and manage a variety of tasks at once
• Excellent written and spoken English
• Important export procedure knowledge an advantage
• Excellent admin skills and great at managing budgets and controlling margins
• Highly organised
• Proficient in Office 365 (Excel/PowerPoint)
• Good negotiation skills
• Strong presentation and project management skills
• Ability to perform under tight deadlines
• An understanding of local trends
• Permanent right to work in the UK

Experience:

• Customer service
• Promotional merchandise industry minimum 2 years or buyer in fashion or accessories industry
• Negotiation
• Must know the start to finish of the merchandise development process

Benefits: 

• Salary subject to experience
• Pension scheme
• Medicash Scheme

How to apply?

Please email your CV over to valerie.demontis@nadel.uk.com